Digital Assistant

Your contracts under control

Save time with structured contract life cycle management and improve your service provider’s performance with MyContractManager: your innovative digital assistant for contract management.

Features of MyContractManager

Compliance management

Your benefits:


  • All relevant compliance data in one shared database, including requirements status, underlying performance data, owners and reviewers, dates and deadlines, and evidence
  • Save time with MyContractManager’s automated status update request e-mails: no more chasing requirement owners for data
  • Insight into the current status of all risks and mitigating measures


Compliance with the contract requirements is essential to maintain trust and confidence between clients and service providers. MyContractManager helps you ensure that service providers meet your requirements with an automated monitoring process.

My Contract Manager Requirements
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Contract communications

Your benefits:


  • Access to a traceable history of contract communications, available to both parties in a shared location
  • An overview of all agreements made in meetings and the current status of projects and decisions
  • Facilitate smoother transitions during holidays or job changes


A contract is rarely set in stone: requirements, goals and ambitions may naturally evolve over time. Most of these contract adjustments are negotiated and agreed over e-mail. MyContractManager creates a shared database for contract communications where confidential information can be stored securely.

My Contract Manager Email
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Strategic contract management

Your benefits:


  • Your service provider acts fully in line with the strategic goals of your organization
  • A clear overview on one page of the main goals, performance and improvement projects


Clients and their service providers can achieve more together in a strategic partnership. MyContractManager offers an easy-to-use tool to translate your contract into a strategic plan with shared goals, KPIs and project plans.

My Contract Manager OGSM
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Meetings & minutes

Your benefits:


  • Run more effective meetings with a clear agenda including actions and decision points
  • Easily create and distribute copies of meeting minutes with a request for comment or approval
  • Secure access to a confidential, audit-proof, traceable database of meeting minutes


Contract managers often deal with multiple stakeholders and must attend a range of recurring meetings. Keeping track of status reports, deliberations, decisions and agreements during those meetings is one of the job’s core tasks. MyContractManager helps you make your meetings more effective.

My Contract Manager Meetings
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Contract Calendar

Your benefits:


  • Keep track of all your contract timelines, including renewals, extensions, expirations, and tenders
  • All your contracts under control, visualized in an attractive timeline including milestones and critical path


Any contract will have key milestones and deadlines spread over the year. And contract managers sometimes manage multiple contracts simultaneously – in numbers that can run into the double digits. MyContractManager helps you keep sight of all relevant contract deadlines by adding them to your personal contract calendar and sending you automated reminders.

My Contract Manager Gantt
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Performance monitoring

Your benefits:


  • Unprecedented levels of transparency on your service provider’s contract performance relative to contract commitments, as well as contractually agreed fines and/or rewards
  • Save time by sending out automated performance status update requests
  • Visualize performance graphs and generate reports on relevant contract performance data with just a few clicks


Some requirements or committed obligations made in tender documents involve reaching certain performance levels within a certain timeframe, for example regarding availability or reliability of your service. MyContractManager facilitates effective performance monitoring through dashboards & automatic reminders.

My Contract Manager KPIs
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Bid documents

Your benefits:


  • Easily review the progress of committed obligations relative to the original bid document
  • Store all bid and tender documents in a secure document folder, easily add links to other documents or tools
  • Monitor the annual improvement plans of your service providers in a traceable history


From time to time, contract managers may want to return to the bid document submitted by a service provider or quickly review their tender requirements. MyContractManager lets you review these original documents and add a unique digital layer on top showing the current, real-time status of each commitment.

My Contract Manager Bid-Docs
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A secure cloud-based solution

All your contract data – stored safely in one place

One secure location to store all your information, with customisable access permissions for your clients, subcontractors and stakeholders. Monitor performance and compliance with requirements through automated status update reminders. Download reports with exactly the data you need – any time, any place – with just a few clicks. MyContractManager maximises transparency and saves time, allowing contract managers to focus on the future.

Why MyContractManager?

Achieve more goals

Contract managers spend too much time on monitoring and reporting. MyContractManager streamlines your workflow and gives you the time and clarity you need to reach strategic goals with your partners.

Our numbers

Join our growing community

Million Euro Contract Value


Professionalize your contract management

Our Pilot Contractmanagement is an open-ended introduction to our innovative solution for contract management. The pilot is designed specifically to meet the needs of your organisation, and it can be scaled up to any size. Through online or on-site train-the-trainer methods and workshops, we introduce MyContractManager and ensure that all the requisite know-how is quickly embedded in your organisation. The pilot comes with instruction sessions and strategic support.

Our vision on contract management

Provincie en vervoerder creëren meerwaarde met concessieportaal

Verschillende opdrachtgevers in Nederland werken al met een digitaal contractportaal, en steeds meer vervoerders kiezen ervoor om deze vorm van samenwerking aan te bieden in hun inschrijvingen. Zo kunnen ze namelijk de hoogste mate van transparantie en effectiviteit bieden aan overheden: altijd direct toegang tot prestaties en rapportages, volledig traceerbaar vastgelegde afspraken, en continu inzicht in de status van eisen en maatregelen. Lees hier meer.

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Waarom miljarden weglekken uit de facility management-sector en wat contractmanagers daaraan kunnen doen

De facility management-sector in Nederland genereert €33,2 miljard omzet (4,5% van BBP). Uitbesteding aan gecontracteerde dienstverleners is een trend, maar “contract value leak” leidt tot 9% omzetverlies. In dit artikel ontdek je waarom het verminderen van contract value leak cruciaal is voor facility managementbedrijven, gezien de arbeidsmarktkrapte en afhankelijkheid van partners.

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MyContractManager: users share their stories

MyContractManager is designed to make contract managers’ lives easier. No matter how small or large your portfolio, and no matter the value or complexity of your contracts. In this blog, 3 of our users share the advantages they’ve experienced by working with MyContractManager.

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The importance of Heads of terms

Once complete, bid documents are filled to the brim with promises. But it can easily happen that an overzealous writer makes commitments that are not reflected in the financial model or the implementation planning. In this blog, we’ll tell you all about the Heads of terms: an instrument you can use to keep track of what exactly bidders have committed to, so you can ensure they deliver on their promises.

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Compliance Management: 3 common mistakes to avoid

Compliance may not be the juiciest of topics, but it’s still a very important one for contract management. After all, violations can lead to customer complaints, severe reputational damage, or regulatory fines. In this blog, we’ll give you tips on how to manage compliance even when there are too many requirements to track.

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What our clients say

MyContractManager makes contract managers’ lives easier. Here’s some of their stories.