Your Digital AI Assistant
Your contracts under control
Why MyContractManager?
Achieve more goals
Governments and contractors
For service contracts
Single contract management
We are specialized in large service contract management for public transport, charging stations and facility management, both for governments and service providers.
Multi-contract / vendor management
Our module multi-contract management is used by asset managers for vendor management to manage many service contracts.
Features of MyContractManager
As a contract manager for hiring contracts and framework agreemeents, you juggle many agreements. That’s why you want to receive the following notifications via software:
Contract expiration
Alerts when a contract is nearing its end (e.g., 30, 60, or 90 days in advance).
Evaluation moments
Reminders for scheduled evaluations of the hired supplier.
Options for extension or termination
Notifications when the option for extending or terminating a contract approaches.
Interim performance reviews
Alerts for periodic assessments of performance and KPIs.
Compliance reminders
Notifications about expiration dates of key certifications or compliance documents from suppliers.
Changes in contract terms
Warnings when changes are made to the contract terms, such as rates or conditions.
Budget overruns
Notifications when expenses exceed a certain threshold (via integration with the financial system).
Non-compliance with the contract
Alerts when a supplier fails to meet agreed contractual obligations.
Follow-up on action items
Reminders for outstanding action items resulting from contract management meetings or evaluations.
These notifications help you take proactive action and respond in a timely manner to important contract events. With the right tools and overview, contract management becomes a streamlined process.
Your benefits:
- All relevant compliance data in one shared database, including requirements status, underlying performance data, owners and reviewers, dates and deadlines, and evidence
- Save time with MyContractManager’s automated status update request e-mails: no more chasing requirement owners for data
- Insight into the current status of all risks and mitigating measures
Compliance with the contract requirements is essential to maintain trust and confidence between clients and service providers. MyContractManager helps you ensure that service providers meet your requirements with an automated monitoring process.
Click on the image to enlarge
Your benefits:
- Access to a traceable history of contract communications, available to both parties in a shared location
- An overview of all agreements made in meetings and the current status of projects and decisions
- Facilitate smoother transitions during holidays or job changes
A contract is rarely set in stone: requirements, goals and ambitions may naturally evolve over time. Most of these contract adjustments are negotiated and agreed over e-mail. MyContractManager creates a shared database for contract communications where confidential information can be stored securely.
Click on the image to enlarge
Your benefits:
- Your service provider acts fully in line with the strategic goals of your organization
- A clear overview on one page of the main goals, performance and improvement projects
Clients and their service providers can achieve more together in a strategic partnership. MyContractManager offers an easy-to-use tool to translate your contract into a strategic plan with shared goals, KPIs and project plans, using OGSM.
Click on the image to enlarge
Your benefits:
- Run more effective meetings with a clear agenda including actions and decision points
- Easily create and distribute copies of meeting minutes with a request for comment or approval
- Secure access to a confidential, audit-proof, traceable database of meeting minutes
Contract managers often deal with multiple stakeholders and must attend a range of recurring meetings. Keeping track of status reports, deliberations, decisions and agreements during those meetings is one of the job’s core tasks. MyContractManager helps you make your meetings more effective.
Click on the image to enlarge
Your benefits:
- Keep track of all your contract timelines, including renewals, extensions, expirations, and tenders
- All your contracts under control, visualized in an attractive timeline including milestones and critical path
Any contract will have key milestones and deadlines spread over the year. And contract managers sometimes manage multiple contracts simultaneously – in numbers that can run into the double digits. MyContractManager helps you keep sight of all relevant contract deadlines by adding them to your personal contract calendar and sending you automated reminders.
Click on the image to enlarge
Your benefits:
- Unprecedented levels of transparency on your service provider’s contract performance relative to contract commitments, as well as contractually agreed fines and/or rewards
- Save time by sending out automated performance status update requests
- Visualize performance graphs and generate reports on relevant contract performance data with just a few clicks
Some requirements or committed obligations made in tender documents involve reaching certain performance levels within a certain timeframe, for example regarding availability or reliability of your service. MyContractManager facilitates effective performance monitoring through dashboards & automatic reminders.
Click on the image to enlarge
Your benefits:
- Easily review the progress of committed obligations relative to the original bid document
- Store all bid and tender documents in a secure document folder, easily add links to other documents or tools
- Monitor the annual improvement plans of your service providers in a traceable history
Contract managers often need to revisit the original bid documents submitted by service providers or quickly review the tender requirements. MyContractManager makes this easy by letting you access these original PDF text documents—enhanced with a unique digital layer. Each commitment and requirement is automatically tagged with coloured status indicators directly on the document. We call this your Live Contract Document—a dynamic, visual way to stay on top of your obligations.
Click on the image to enlarge
Your benefits:
- All relevant risk data in one shared database, including risk status, underlying performance data, owners and reviewers, dates and deadlines, and evidence.
- Save time with MyContractManager’s automated risk status update request e-mails: no more chasing risk owners for updates.
- Insight into the current status of all identified risks and corresponding mitigation measures.
Identifying and managing risks is crucial to maintaining operational stability and preventing potential disruptions. MyContractManager helps you systematically assess, monitor, and mitigate risks with a centralized and automated tracking system.
Click on the image to enlarge
Your benefits:
- All vendor information in one place: contracts, projects, teams, performance and ongoing activities for each supplier
- Quickly assess the overall relationship and performance of a vendor across all of its contracts
- Spot risks, open actions and underperformance early, and raise them with the vendor in one structured conversation
The Vendor Tile provides contract managers with a centralized view of all information related to a specific vendor or supplier. It allows users to quickly understand the overall relationship, performance, and ongoing activities associated with a vendor across multiple contracts, projects, and teams.
Functionally, the Vendor Tile is comparable to the Organization Overview page. However, instead of focusing on an internal organization or team, it aggregates all relevant data per external vendor or supplier, offering a complete and structured snapshot in one place.
Your benefits:
Centralized contract overview: Manage all contracts in one place, including contract details, suppliers, owners, key dates, deadlines, and performance information.
Never miss important milestones: Stay informed about upcoming contract expirations, renewals, and critical deadlines to avoid unwanted contract extensions and missed opportunities.
Improve planning and decision-making: Track contract-related tasks, monitor progress, and visualize contract timelines to take timely action and maximize contract value.
Effective contract life cycle management is essential for maintaining control over your contract portfolio and maximizing supplier value. MyContractManager provides a centralized overview of all contracts, important milestones, and related tasks. With interactive dashboards, progress tracking, and visual timelines, you can proactively manage renewals, prevent missed deadlines, and make informed decisions throughout the entire contract life cycle.
A secure cloud-based solution
Your secure digital assistant for contract management
Our numbers
Join our growing community
Pilot
Your digital contract management assistant
Get to know MyContractManager in an accessible way through a pilot.
For a fixed fee, we’ll load your contract data and train your team. This allows your organization to quickly experience the benefits of digital contract management — without a major upfront investment.After the pilot, you’ll know exactly whether MyContractManager is the right fit for your organization. You’ll also be fully prepared for a broader rollout, with clear priorities and strong internal support.
- During the pilot, you’ll gain insight into:
- Contract portfolio management: a clear structure for contracts, durations, and tasks.
- Requirements management and risk control: ensure compliance and prevent surprises.
- Meetings and actions: link decisions and notes directly to your contracts.
- Strategic alignment: connect contracts to your strategic objectives.
Our vision on contract management
Why ICT Contract Management Is Still Out of Control — And How to Fix It
In many organisations, ICT contract management has become a growing challenge. Supplier landscapes are expanding, security obligations are increasing, and compliance expectations are tightening each year. Yet many ICT teams still rely on spreadsheets, email reminders, and fragmented processes to stay on top of their supplier obligations.
Keeping Contract Management Processes Under Control: How to Avoid Mistakes
Effective contract management means never missing deadlines for subsidies, safety plans, or stakeholder involvement. With MyContractManager, all recurring obligations are tracked in one clear overview — no scattered emails, no delays, no penalties. Gain control, avoid mistakes, and keep processes efficient, measurable, and fully compliant.
5 reasons why contract management initiatives win more bids
To optimally support the contracting authority’s objectives and ensure transparent, efficient communication, the digital contract portal provides access to all relevant contract information, including a traceable change history, strategic performance dashboards, and centralized communication and documentation. It supports real-time insight into goal delivery, smooth contract takeover, reduced email traffic, compliance monitoring, and transparent change management throughout the concession period.
Contract management must be professionalized by provinces now — here are 4 reasons why
More and more Dutch provinces are taking concrete steps to professionalize and digitize their contract management. It’s not a trend—it’s a necessity. Why now? Below are the four main drivers: 1. Accountability for Public Funds, 2. Investments in Owned Assets, 3. Increasing Contract Value and 4. Higher Staff Turnover.
Aligned Contract Management in Dutch Public Transport – A Win-Win Situation
Several clients in the Netherlands already work with a digital contract portal, and more and more carriers are choosing to offer this form of collaboration in their tenders. This is because it allows them to offer the highest level of transparency and effectiveness to governments: always instant access to performance and reports, fully traceable recorded agreements, and continuous insight into the status of requirements and measures.
Why Billions Leak from the Facility Management Sector — and What Contract Managers Can Do About It
The facility management sector in the Netherlands generates €33.2 billion in revenue (4.5% of GDP). Outsourcing to contracted service providers is a growing trend, but “contract value leak” results in a 9% loss of revenue. This article explores why reducing contract value leak is crucial for facility management companies, especially given the tight labor market and their reliance on partners.
Choose your package here
Basic Workspace
(Single user)per month
-
Limited access to the tool
-
The basics you need to start monitoring your contracts
Single Contract
(Single team)-
Full access to the tool
-
Everything you need to start monitoring your contracts
-
Getting the best value from your supplier and assuring compliant contract delivery
Multiple Contracts
(Whole organisations or multiple teams)-
Full access to the tool
-
Everything you need to start monitoring your contracts
-
Getting the best value from your supplier and assuring compliant contract delivery
Testimonials
What our clients say
“The implementation of a public transport contract means many projects are executed simultaneously. Meanwhile, service providers have to meet hundreds of requirements. As a contract manager, it’s incredibly helpful to me to have a real-time overview of the status of all requirements, projects and performance results, relative to the planning and commitments made in the bid.”
Provincie Noord-Holland
“As a senior contract manager, I was responsible for three contracts. MyContractManager met some important needs. First, it gave me an overview of everything we had agreed in the past. It also saved me a lot of effort in ensuring that documentation from all three contracts was available and audit-proof. And I wanted to standardize some processes that recurred annually, because that saves time and gives everyone clarity on what to deliver. These things were relatively easy to arrange once we digitalized our contract management, while they take much more time and energy when done manually. I see this as a major step forward.” For an interview with Reinier, see our recent YouTube video (in Dutch).
Provincie Noord-Holland
“MyContractManager basically acts as our digital PDCA cycle. We uploaded all our requirements, planned our processes, and receive automated notifications whenever status updates are due. We can also easily view the change history of our contracts and check everything against the commitments made in the bid. When the virtual and the material realities start to diverge, we can intervene promptly and adjust processes or notify stakeholders.” To hear more about Andrea’s experience, see our recent YouTube video (in Dutch).
Provincie Noord-Holland