Receive notifications

As a contract manager for hiring contracts and framework agreemeents, you juggle many agreements. That’s why you want to receive the following notifications via software: Contract expiration Alerts when a contract is nearing its end (e.g., 30, 60, or 90 days in advance). Evaluation moments Reminders for scheduled evaluations of the hired supplier. Options for extension or termination Notifications when the option for extending or terminating a contract approaches. Interim performance reviews Alerts for periodic assessments of performance and KPIs. Compliance reminders Notifications about expiration dates of key certifications or compliance documents from suppliers. Changes in contract terms Warnings when changes are made to the contract terms, such as rates or conditions. Budget overruns Notifications when expenses exceed a certain threshold (via integration with the financial system). Non-compliance with the contract Alerts when a supplier fails to meet agreed contractual obligations. Follow-up on action items Reminders for outstanding action items resulting from contract management meetings or evaluations. These notifications help you take proactive action and respond in a timely manner to important contract events. With the right tools and overview, contract management becomes a streamlined process.

Contract communications

Your benefits: Access to a traceable history of contract communications, available to both parties in a shared location An overview of all agreements made in meetings and the current status of projects and decisions Facilitate smoother transitions during holidays or job changes A contract is rarely set in stone: requirements, goals and ambitions may naturally evolve over time. Most of these contract adjustments are negotiated and agreed over e-mail. MyContractManager creates a shared database for contract communications where confidential information can be stored securely. Click on the image to enlarge

Strategic contract management

Your benefits: Your service provider acts fully in line with the strategic goals of your organization A clear overview on one page of the main goals, performance and improvement projects Clients and their service providers can achieve more together in a strategic partnership. MyContractManager offers an easy-to-use tool to translate your contract into a strategic plan with shared goals, KPIs and project plans, using OGSM . Click on the image to enlarge

Your benefits: Run more effective meetings with a clear agenda including actions and decision points Easily create and distribute copies of meeting minutes with a request for comment or approval Secure access to a confidential, audit-proof, traceable database of meeting minutes Contract managers often deal with multiple stakeholders and must attend a range of recurring meetings. Keeping track of status reports, deliberations, decisions and agreements during those meetings is one of the job’s core tasks. MyContractManager helps you make your meetings more effective. Click on the image to enlarge

Your benefits: Keep track of all your contract timelines, including renewals, extensions, expirations, and tenders All your contracts under control, visualized in an attractive timeline including milestones and critical path Any contract will have key milestones and deadlines spread over the year. And contract managers sometimes manage multiple contracts simultaneously – in numbers that can run into the double digits. MyContractManager helps you keep sight of all relevant contract deadlines by adding them to your personal contract calendar and sending you automated reminders. Click on the image to enlarge

Performance monitoring

Your benefits: Unprecedented levels of transparency on your service provider’s contract performance relative to contract commitments, as well as contractually agreed fines and/or rewards Save time by sending out automated performance status update requests Visualize performance graphs and generate reports on relevant contract performance data with just a few clicks Some requirements or committed obligations made in tender documents involve reaching certain performance levels within a certain timeframe, for example regarding availability or reliability of your service. MyContractManager facilitates effective performance monitoring through dashboards & automatic reminders. Click on the image to enlarge

Live Contract Documents

Your benefits: Easily review the progress of committed obligations relative to the original bid document Store all bid and tender documents in a secure document folder, easily add links to other documents or tools Monitor the annual improvement plans of your service providers in a traceable history Contract managers often need to revisit the original bid documents submitted by service providers or quickly review the tender requirements. MyContractManager makes this easy by letting you access these original PDF text documents—enhanced with a unique digital layer. Each commitment and requirement is automatically tagged with coloured status indicators directly on the document. We call this your Live Contract Document—a dynamic, visual way to stay on top of your obligations. Click on the image to enlarge

Your benefits: All relevant risk data in one shared database, including risk status, underlying performance data, owners and reviewers, dates and deadlines, and evidence. Save time with MyContractManager’s automated risk status update request e-mails: no more chasing risk owners for updates. Insight into the current status of all identified risks and corresponding mitigation measures. Identifying and managing risks is crucial to maintaining operational stability and preventing potential disruptions. MyContractManager helps you systematically assess, monitor, and mitigate risks with a centralized and automated tracking system. Click on the image to enlarge

Uw digitale AI-assistent

Al je contracten onder controle

Bespaar tijd met gestructureerd beheer van de levenscyclus van contracten en verbeter de prestaties van uw dienstverlener met MyContractManager: uw innovatieve digitale AI-assistent voor contractbeheer.

Video MyContractManager

Waarom MyContractManager?

Bereik meer doelen

Contractbeheerders zijn teveel tijd kwijt aan monitoren en rapporteren. MyContractManager stroomlijnt je workflow en geeft jou de tijd en het overzicht dat je nodig hebt om strategische doelen te bereiken met je dienstverlener(s).

Plan nu je demo in

Overheden en aannemers

Voor servicecontracten

Grote complexe contracten

Wij zijn gespecialiseerd in service contractmanagement voor grote contracten in het openbaar vervoer, laadpalen en facility management, zowel voor overheden als opdrachtnemers.

Leveranciersmanagement

Onze module multi-contractmanagement wordt gebruikt door asset managers voor leveranciersbeheer met grote aantallen dienstverleningscontracten en leveranciers.

Openbaar vervoer

Laadinfrastructuur

Facilitair management

Features van MyContractManager

Ontvang notificaties

Als contractbeheerder van inhuurcontracten en raamcontracten houd je veel ballen in de lucht. Daarom wil je de volgende notificaties ontvangen via software:

Contractafloop
Meldingen wanneer een contract bijna afloopt (bijv. 30, 60 of 90 dagen van tevoren).

Evaluatiemomenten
Herinneringen voor geplande evaluaties van de ingehuurde leverancier.

Opties voor verlenging of beëindiging
Notificaties wanneer de optie voor verlenging of beëindiging van een contract nadert.

Tussentijdse prestatiebeoordelingen
Meldingen voor periodieke beoordelingen van prestaties en KPI's.

Compliance-herinneringen
Notificaties over vervaldata van belangrijke certificeringen of compliance-documenten van leveranciers.

Wijzigingen in contractvoorwaarden
Waarschuwingen wanneer er wijzigingen zijn aangebracht in de contractvoorwaarden, zoals tarieven of voorwaarden.

Budgetoverschrijdingen
Notificaties wanneer uitgaven boven een bepaald drempelniveau komen. (via een koppeling met het financieel systeem).

Niet-naleving van contract
Alerts wanneer een leverancier niet voldoet aan de afgesproken contractuele verplichtingen.

Opvolging actiepunten
Herinneringen aan openstaande actiepunten die voortkomen uit contractmanagement-vergaderingen of evaluaties.

Deze meldingen zorgen ervoor dat je proactief kunt handelen en tijdig kunt reageren op belangrijke contractgebeurtenissen. Met de juiste tools en overzicht maak je van contractbeheer een gestroomlijnd proces.

Compliance management

Jouw voordelen:

Alle relevante compliance-informatie in een gedeelde database, inclusief de status van eisen, onderliggende prestaties, eigenaars en reviewers, planningen, deadlines, en bewijs.
Bespaar tijd met de geautomatiseerde status update e-mails van MyContractManager. Nooit meer mensen bellen of mailen op zoek naar actuele voortgangsdata!
Inzicht in de actuele status van alle risico's en mitigerende maatregelen

Compliance met contracteisen is essentieel om het vertrouwen tussen opdrachtgevers en dienstverleners te waarborgen. MyContractManager helpt je verzekeren dat dienstverleners aan alle eisen voldoen dankzij geautomatiseerde monitoring.